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Here's why the Calendar trumps a 'to-do' list.

Any activity or conversation that's important to your success should have a time assigned to it.

That includes tasks that arrive via email.

Much of my works is teaching busy professionals how to live in the Calendar and only visit the inbox occasionally (rather than the other way round). The key to this is learning how to convert tasks that arrive via email into the calendar to be dealt with at an appropriate time in the future.

This process forces you to answer 3 key questions;

1.  How long will this take (ie: what size time block is needed in my calendar)?

2.  When do I have time (makes you check the calendar to see what you're already committed to)?

3.  What would be the best time for this task (given the rest of my workload already in the calendar)?

Asking and answering these questions gives you much more control of the task and your overall workload.

Research indicates that we are 81-82% more likely to accomplish a task when it's in the calendar compared to when it's on a to-do list.

You see, a to-list let you know WHAT needs to be done but it doesn't answer the question about WHEN you will get it done (only the Calendar does that). Sure, you can add a reminder date to a task but that only lets you know a date/time it needs to be done by, but it doesn't answer the question about WHEN you will take time to actually 'do the task'.

As Chris Bailey writes in his blog, "To-do lists get longer and longer to the point where they're unworkable. Appointment books [and Calendars] work. Schedule appointments with yourself and create time blocks for high-priority thoughts, conversations, and actions. Schedule when they will begin and end. Have the discipline to keep these appointments.”

So, the take-away from this is to start relying more on your Calendar and less on your memory or to-do lists.

Finally, here's a pic of the cover of a new white paper I'm working on - stay tuned for its release soon.

All the best!

Steuart G. Snooks | 0413 830 772

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