Hidden Pages

CEO answers "How do you stay sane with little to no free time"?

When asked “How do you stay sane with little to no free time?” Eric Rea, CEO of Podium says;  

  • Start your day early
  • Enjoy who you work with and have fun
  • Schedule in time to relax
  • Get the inbox to zero by the end of every day

I was glad to see that that Eric listed the first 3 of the 5 Golden Rules of Best Practice Email Management that I teach in all my presentations . . .

  1. Only check email at specific times
  2. Turn off new email notifications on your phone & computer 3
  3. Keep the Inbox Empty

How many of these do you achieve on a daily basis?

See the article at http://for.tn/2oGQuGg 


Email still as popular as ever, just shorter! 

Email response times have dropped from an average of 7 hours to just 47 minutes over the past 4 years!

Most users respond to 1 in 4 messages received (25%) but those receiving over 100 respond to just 5%. What this all means is that your subject line is more important than ever!

read more here - http://bit.ly/2okUDyK 


Be strategic about when you send email

Be strategic about when you send your email messages - send them in the morning.

According to a study of 500,000 emails by email tracking software provider Yesware, emails sent between 6 a.m. and 7 a.m. get the highest rates - about 45%. Fewer emails are sent during these time slots, lowering competition.

See more at http://bit.ly/2pPU6Tl 


Email Triage and the Pomodoro Technique

As discussed in all my eProductivity presentations, one of the best practices for mastering your email is to schedule specific times during the day to check the inbox.

That way you ‘single task’ your tasks and activities without email interruption and then ‘single task’ your email processing when you visit the inbox (rather than multi-tasking all these at the same time).

We also discuss the idea of using a timer to help you focus and have a quick look at the Pomodoro Technique. I believe you should have a closer look at this idea and I couldn’t say it any better than has already been said by Michael Einstein’s blog - you won’t regret taking a few minutes to read this!

An outline of the Pomodoro Technique and how it relates to managing your email effectively

However . . . 

The Pomodoro Technique advocates 25 minutes ‘on task’ and then a 5-minute ‘break’, as per image below.

I suggest this is a good way to start but you’ll soon find that 25 minutes is not enough. That’s because the brain only really kicks into gear after we’ve been focusing on a task for at least 15 minutes. That leaves only 10 minutes to make progress with the task and this is often not enough time.

So I suggest that once you get the Pomodoro habit going, build it up to what the latest research shows as the ideal amount of time for each – 52 minutes ‘on task’ and then a 17-minute ‘break’. It might be easier to schedule these into your calendar as 45 mins and 15 mins.

Why not try this technique over the next 2 or 3 weeks, see what difference it makes and then let me know about your progress?

All the best,

Steuart Snooks | 0413 830 772


Here's why senior executives struggle with information overload more than ever before

What I've learnt from working with senior executives over the past decade is that they are often struggling to keep up with information and email overload more than any other level of staff in the organisation.

Amongst many drivers of this phenomenon is the advent of email. Prior to email, executives only had as much information as needed to make decisions and move the organisation forward. 

But these days, email makes executives more accessible to more people (internally and externally) than ever before. They receive a plethora of information and requests via email that they would never have received by phone or someone walking through their office door. 

As a result, executives are drowning in an avalanche of information and the time spent sifting and sorting this takes time, energy and focus away from higher level thinking and tasks, to the detriment of the organisation. Or worse, they find themselves playing catch after hours and on weekends, stealing time away from personal pursuits and family time.

This simple graphic shows the stark difference.